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Career Details

Project Assistant

Department:
Planning
Salary:
DOE
Hours:
40 hours per week, Monday-Friday with some weekends
Status:
Reviewing Applications
Published:
Jun 22, 2020
First Review:
Jul 13, 2020
Description

The Project Assistant will provide general administrative support for the Planning Department.  

Principle Duties
  1. Assists with research and writing for various Planning Department tasks
  2. Prepares purchase orders and submits invoices for payment
  3. Maintains general office supply inventory including placing orders and verifying correct shipment of orders; assists with grants and contracts physical inventory tracking and control
  4. Prepares packages for delivery and tracking via Fed Ex or UPS and operates various types of office equipment including postage meter, copier, printers, fax, etc.
  5. Assists with procurement, including managing vendor bid files for the competitive procurement process and prepares spreadsheets with results of bidding process for analysis by management staff
  6. Issues tribal vehicle keys; maintains vehicle inventory
  7. Composes internal and external office correspondence such as requests for documentation, news on upcoming staff events, and responses to requests for information
  8. Performs other duties as assigned
Required Qualifications
  1. Must possess a two-year college degree/certificate; combined with (2) years progressively responsible experience. Degree or certificate can be substituted for 5 years progressively responsible experience.
  2. Must be highly proficient with Microsoft Office to include Word, Excel, Publisher, and Outlook
  3. Must have excellent written and verbal communication skills
  4. Must possess experience in business practices and procedures, business math, grammar, business correspondence, and telephone etiquette
  5. Must be reliable, efficient, and personable
  6. Must have organized work habits to ensure timely completion of assignments
  7. Must be able to maintain a clean and professional work environment
  8. Must be able to lift/carry up to 30lbs
Working Conditions

Physical Demands: Long periods of sitting (60% of time); occasional bending, crouching, stooping, stretching, reaching, lifting, carrying, and pushing (20% of time); and occasional standing and walking (20% of time). Occasionally lifts/carries up to 30lbs. Must possess manual dexterity sufficient to use office equipment with frequent repetitive motion such as writing, typing, cash-handling, and phone use. Must possess the ability to view print on a computer screen and/or paper document; the ability to speak and hear exchanging information with end users by telephone Mental/Visual Demands: Frequent mental and/or visual attention to task is required. Occasionally work requires heavy concentration. Frequent interruptions. Tasks involve eye-hand coordination. Working Environment: Work environment is mainly indoors with heat and some air conditioning. Must sit or stand at the front desk for the majority of shift. Occasionally works alone without benefit of supervisor or co-worker. Unavoidable hazards/risks: Work requires minimal risks which require safety precautions (using some cleaning chemicals for light cleaning). Protective clothing or equipment may be required (goggles, gloves, masks, boots, etc.)

Samish Indian Nation is an Equal Opportunity Employer and actively encourages applications from all persons regardless of race, religion, gender, gender identity, age, national origin, marital status, sexual orientation, or ancestry.  Samish preference and Indian preference will be applied to the selection for this position as defined in Title 25, US Code Section 473.

CONFIDENTIALITY:  This position develops, maintains, and is responsible for safeguarding the computer/electronic and hardcopy file folders containing sensitive and proprietary information about the Tribe and its members.  The incumbent must maintain confidentiality of all work and files pertaining to enrollment, clients, survey results, and all other material that may identify individuals by name (either directly or by reference), as set forth by the Tribal Council in the Personnel Manual.  Any violation in this matter may result in immediate termination of employment.

Please state your eligibility for Indian preference in your cover letter.  Indian preference must be documented prior to interview or hiring.  BIA Form 4432 or tribal enrollment ID may be submitted with the application if claiming Indian Preference.

All persons who are offered employment with the Samish Indian Nation must give permission for a thorough background check of previous work performance, motor vehicle history, credit history and criminal history, as well as a pre-employment drug screen. 


Apply today!

Please fill out the application completely, listing all of your work experience, and submit it along with your resume and cover letter below.

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Samish Employment Application