The Accounts Payable and Payroll Specialist will have specific responsibility for ensuring that all invoices are processed in a timely manner, which will include matching and/or preparing purchase orders, coding in compliance with the tribal chart of accounts, obtaining appropriate signatures, and entering into the accounting database. The position will process payroll and other payroll functions as assigned by the Payroll Manager. 

Why work for Samish?

The Samish Indian Nation provides a very competitive compensation package, which includes medical, dental, vision, STD/LTD, Life Insurance, optional supplemental coverage plans, a 401(k) Plan, paid vacation and sick leave, and approximately 16 paid holidays. Best of all, we offer a great environment with passionate and caring staff!

Benefits Summary

• Hybrid Work Potential
• Health insurance including medical, dental & vision
• Life, AD&D, STD and LTD insurance
• Annual & Sick Leave
  
• Paid holidays (up to 16+ days per year)
• Paid jury, bereavement & cultural leave
• Wellness & Employee Assistance Plan
• 401(k) retirement plan
• Wage increases at 6 months, 1 year and annually (based on performance evaluation and available funds)

1. Provides day-to-day accounts payable activities including purchase order review, data entry, reconciling vendor statements, and year-end W9 processing and back-up forW2 processing
2. Processes travel advances and reconciliations in accordance with policies and procedures
3. Payroll for Samcor businesses and back-up for Samish and council payroll
4. Assists with the maintenance of the internal controls and compliance requirements as required in federal regulations and the adopted internal controls ordinance of the Samish Indian Nation and Samcor
5. Reconciles credit card statements for payment and processing
6. Assists finance management in the preparation for the annual audit in accordance with OMB Circular A-133
7. Develops extensive knowledge in tribal governmental accounting policies and procedures
8. Works closely with the Payroll and Accounts Payable Manager, Finance Executive Director, Chief Financial Officer and/or Treasurer regarding project expenditures
9. Maintains a clean and professional work environment
10. Works cooperatively with all Samish council and employees
11. Performs other duties as assigned
    

The above statements are intended to describe the general nature and level of work performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed in such a position.

1. Three years work experience in general business accounting procedures; fund accounting experience within a Tribal, State, Federal or Local government setting is a PLUS, or four year accounting degree may be substituted for lack of experience.   
2. Must be highly proficient with Microsoft Office and able to learn fund accounting software
3. Must have capacity for accurate data entry, reconciliation, and file management with directly related experience
4. Must be able to lift/carry up to 20 lbs

**Obtaining full COVID-19 vaccination no later than 60 days from the hire date will be a condition of employment for all Samish employees**

Applicants must be a Washington State resident or willing to relocate to Washington State.

Physical Demands: Long periods of sitting (60% of time); occasional bending, crouching, stooping, stretching, reaching, lifting, carrying, and pushing (20% of time); and occasional standing and walking (20% of time). Occasionally lifts/carries up to 20lbs. Must possess manual dexterity sufficient to use office equipment with frequent repetitive motion such as writing, typing, cash-handling, paperwork-handling, and phone use. Must possess the ability to view print on a computer screen and/or paper document; the ability to speak and hear exchanging information with end users by telephone Mental/Visual Demands: Frequent mental and/or visual attention to task is required. Occasionally work requires heavy concentration. Frequent interruptions. Tasks involve eye-hand coordination. Working Environment: Work environment is mainly indoors with heat and some air conditioning. Must sit or stand at desk for the majority of shift. Occasionally works alone without benefit of supervisor or co-worker. Unavoidable hazards/risks: Work requires minimal risks which require safety precautions (using some cleaning chemicals for light cleaning). Protective clothing or equipment may be required (goggles, gloves, masks, boots, etc.).

Samish Indian Nation is an Equal Opportunity Employer and actively encourages applications from all persons regardless of race, religion, gender, gender identity, age, national origin, marital status, sexual orientation, or ancestry.  Samish preference and Indian preference will be applied to the selection for this position as defined in Title 25, US Code Section 473.

CONFIDENTIALITY:  This position develops, maintains, and is responsible for safeguarding the computer/electronic and hardcopy file folders containing sensitive and proprietary information about the Tribe and its members.  The incumbent must maintain confidentiality of all work and files pertaining to enrollment, clients, survey results, and all other material that may identify individuals by name (either directly or by reference), as set forth by the Tribal Council in the Personnel Manual.  Any violation in this matter may result in immediate termination of employment.

Please state your eligibility for Indian preference in your cover letter.  Indian preference must be documented prior to interview or hiring.  BIA Form 4432 or tribal enrollment ID may be submitted with the application if claiming Indian Preference.

All persons who are offered employment with the Samish Indian Nation must give permission for a thorough background check of previous work performance, motor vehicle history, credit history and criminal history, as well as a pre-employment drug screen.